Introduction
Formbird FLEET is a fleet management application that brings together everything an organisation needs to manage its assets, vehicles, and maintenance activity in one place. It runs in a web browser on any device — no installation required.
This help centre covers every part of the application. Whether you are a driver booking a vehicle, a technician recording workshop time, or an administrator setting up the system, you will find guidance here.
What Formbird FLEET Does
Formbird FLEET is built around the asset — the physical item being tracked and maintained. Everything in the application connects back to assets: the work carried out on them, their costs, their usage, their bookings, and their history over time.
The main areas of the application are:
Fleet Booking Manage a pool of shared vehicles that staff can book for short-term use. Drivers and operators book assets from a calendar, and the system tracks availability, key access, and booking history. See FLEET Booking.
Daily Driver Pre-Starts Digital safety checks completed by operators and drivers before using an asset. Faults reported on a Daily Driver flow directly into the workshop workflow. See Daily Driver Pre-Starts.
Asset Management The central record for each asset — tracking its details, components, documents, status, and lifecycle from acquisition through to replacement. See Assets.
Workshop and Maintenance The core of the application for maintenance teams. Requests capture what needs to be done; Work Orders capture what was done. The Workshop Dashboard gives supervisors and technicians a real-time view of all activity. Preventive maintenance service schedules automate service generation. See Workshop.
Fleet Running Costs Record and track costs against assets — fuel transactions, toll charges, insurance and registration renewals, and other expenses. See Fleet Running Costs.
Reporting A range of reports across assets, workshop activity, Daily Drivers, bookings, and financials. See Reporting.
The Formbird Platform
Formbird FLEET is built on the Formbird low-code platform. The platform provides the underlying document model, user authentication, form rendering, and data storage that power all Formbird applications. You do not need to understand the platform to use Formbird FLEET, but if you are an Administrator or are integrating Formbird FLEET with other systems, the Formbird platform documentation covers APIs, data structures, and configuration options in detail.
Platform documentation is available at docs.formbird.com.
Where to Start
Your starting point depends on your role. See Account Types for a full overview of what each account type does and where to find guidance.
| If you are a… | Start here |
|---|---|
| Driver | Booking an Asset · Completing a Daily Driver |
| Operator | Operator account overview · Completing a Daily Driver |
| Works Supervisor | Works Supervisor account overview · Booking an Asset |
| Technician | Technician account overview · Completing a Work Order |
| Supervisor | Supervisor account overview · Workshop Workflow Overview |
| Maintenance Admin | Maintenance Admin account overview · Workshop Workflow Overview |
| Asset Manager | Asset Manager account overview · Asset Details |
| Administrator | Administrator account overview · Setting Up Your Workshop · Accounts |
Using This Help Centre
The help centre is organised into sections that follow the main areas of the application. Use the navigation on the left to browse, or use the search bar at the top to find a specific topic.
Each section opens with an overview article. If you are new to an area, start there before reading the detailed how-to articles that follow.
For help with the basics of how the application works — saving records, searching tables, using panels — see Using the Application.
Published: May 2026 · Formbird FLEET 4.2.8