Export List Report
The Export List Report provides tools to export raw data from the main entities in Formbird FLEET to CSV, for use in external analysis tools or integration with other systems. Exports can be configured, filtered, and saved for repeated use.
See Reports Overview for how to find this report.
How to Use
- Select an export type from the list.
- Apply any available filter fields to limit the data exported (see Available Exports below — not every export type has filters). This reduces load time and output size.
- Under Download Fields, select which fields to include. Fields are grouped alphabetically by their first letter. A new export starts with every field selected — select the Deselect All icon and tick individual fields, or select Select All to restore them all.
- Select the Download File icon to export the current field selection as a CSV.
There's no limit on the number of records exported — the export fetches and writes records in batches behind the scenes, however many there are.
Optionally enter a Report Name and select Save Configuration to save your filters and field selection for reuse. Saved configurations appear in the Saved Configuration Documents table at the bottom of the page — select the name to load one. Saved configurations aren't private: everyone who opens that export type sees the same shared list.
Available Exports
Every export type has its own Report Name field and Save Configuration button, in addition to the filters listed below. Account and Materials have no filters at all — every record is included.
On the four export types with a Date Filter Field / Filter By dropdown, the date fields immediately below it are relabelled to match your selection — for example, choosing Closed on the Request export relabels them Closed > and Closed <.
| Export | What it exports | Filters | Learn more |
|---|---|---|---|
| Account | User account records — name, email, account type, section, department, and other profile fields. | None | Accounts |
| Additional Income | Additional income records linked to assets — amount, date, asset, and income category. | Transaction Date > / Transaction Date < | Recording Expenses and Income |
| Allocation | Asset allocation records — asset, allocated to, department, section, start and end dates, and allocation status. | Status (Allocation Started or Allocation Ended), Allocation Start >, Allocation End <, Open (No End Date) | Allocations |
| Asset | Core asset records — registration, asset group, make, model, year, status, current meters, and other asset fields. Easily the largest field list of any export, covering almost every field on the asset template (over 200 selectable fields). | Filter Status (Awaiting Disposal, Commission, Decommission, Active, Disposed), Asset Group, Asset Department, Asset Section | Asset Details |
| Asset Expense | Expense records linked to assets — insurance, registration, and other asset expense types, including amounts and dates. | Expense Incurred > / Expense Incurred < | Recording Expenses and Income |
| Daily Driver Check Sheet | Daily Driver inspection records — asset, driver, check date, individual check results, and any defects reported. | Date Filter Field (Created, Work Completed, or Closed), matching > / < date fields, Priority (Urgent - Fleet Out of Service or Non-Urgent - Fleet Operational), Asset Group | Completing a Daily Driver |
| Fuel Receipt | Fuel transaction records — asset, purchase date, fuel type, quantity, cost, and meter reading at fill. | Fuel Purchase Date > / Fuel Purchase Date < | Importing Fuel Cards |
| Materials | Materials and parts inventory records — part name, category, quantity on hand, unit value, and stock details. | None | Materials |
| Registration And Insurance | Registration and insurance request records — asset, cost, cost incurred date, and expiry dates. | Filter By (Registration Cost Incurred Date, Insurance Cost Incurred Date, Registration Expiry Date, or Insurance Expiry Date), matching > / < date fields | Managing Insurance and Registration Renewals |
| Request | Request documents — covers both workshop requests (repairs, services, and other maintenance work) and FLEET Booking documents. Use the Request Type filter to select New Internal Asset Hire Request (Supervisor) Request for bookings, or another type for workshop requests. Includes asset, request type, description, status, dates, workshop, assigned technician, and cost totals. | Date Filter Field (Created, Work Completed, or Closed), matching > / < date fields, Request Type, Priority | Requests and Work Orders, Booking an Asset |
| Time Recorder | Time recorder documents — employee, work order, start and end time, total time, rate, and labour cost. | Completed Date > / Completed Date <, Account | Time Recording |
| Toll | Toll transaction records — asset, date, toll amount, toll road, and vehicle details. | Start Date > / End Date < | Recording and Importing Tolls |
| Used Materials | Materials recorded as used on Work Orders — part name, quantity, unit value, total cost, work order, and asset. | Date Used > / Date Used < | Materials |
| Work Orders | Work order documents — asset, work order type, parent request, workshop, assigned technician, status, dates, and cost totals. | Date Filter Field (Created or Completed), matching > / < date fields, Asset, Work Order Type | Completing a Work Order |
Updated: August 2026 · Formbird FLEET 4.2.8