Skip to content

Telematics Integrations

Formbird FLEET can integrate with a telematics provider to pull vehicle data directly from in-vehicle devices into the application. This reduces manual data entry and improves the accuracy and timeliness of key asset information.

Setting up a telematics integration requires assistance from Formbird Support. Once the integration is active, most ongoing configuration can be done without Formbird involvement.

What Data the Integration Provides

When a telematics integration is active for an asset, Formbird FLEET can receive:

Data How it is used
Odometer, engine hours, and fuel Updates the asset's meter values each night. Telematics data takes priority over meter readings from Fuel Receipts and Daily Driver Check Sheets. See Meters.
Location and trip data Displays the asset's recent location on the map view within FLEET, subject to permissions configuration.
Driving status Checked periodically to generate Daily Driver Exceptions when a digital pre-start has not been completed.
Fault codes Presented on work orders for technician reference.

Setting Up the Integration

Connecting Formbird FLEET to your telematics platform requires Formbird Support to configure the integration at the application level. To initiate this:

  1. Create a dedicated account for Formbird in your telematics platform's administration portal.
  2. Provide Formbird Support with the account credentials and your platform's database name.
  3. Formbird Support will add these details to your FLEET application configuration.
  4. Confirm with Formbird Support that the Daily Driver Exception schedule is set to Active so that driving status checks run at the required interval.

Contact Formbird Support to begin this process.

Configuring an Asset to Use the Integration

Once the integration is active, you configure each asset individually to connect it to its in-vehicle device.

  1. Navigate to the asset.
  2. Select Vehicle Tracking in the navigation panel.
  3. Enter the Serial Number of the device installed in the asset.
  4. Tick the Active checkbox.
  5. Save the changes.

Configuring the Map Display

Asset location data from the telematics integration can be displayed on a map within Formbird FLEET. This is controlled by a separate permissions document that limits which users can see which assets.

Only Administrators can create or manage the map permissions document, and only one such document can exist in the application. To set up map access:

  1. Create an Asset Map View Permission document.

[VERIFY] Confirm the menu path for creating the Asset Map View Permission document — this may require Formbird Support.

  1. In the Permission To Access This Document field, select the users who can manage this permissions document.
  2. In the Permission To View Map field, select the users who can see asset locations on the map.
  3. In the Permission To View Vehicles Not Included in Map Display field, select users who can see assets that have telematics configured but are excluded from the standard map view.
  4. Save the document.
  5. In the Assets With Active Device Serial Numbers table, select the assets you want to display on the map.
  6. Tick Include In Map Display.
  7. Select Update Selected Assets.

Assets included in the map display are visible to users listed in Permission To View Map. Assets configured for telematics but not included in the map display are visible only to users in Permission To View Vehicles Not Included in Map Display.

Published: April 2026 · Formbird FLEET 4.2.8